Exact Globe+

Generating purchase audit trail

Introduction

This allows you to generate the purchase audit trail. This function enables you to check on your logistics transactions as the report shows the receipts, the generated invoices and the payment of the invoices for each purchase order. The report can be generated at Purchase/Statistics/Audit trail.

Description

You can filter the purchase orders that you want to display. To view the purchase order overview, you can define one or more of the following criteria and click Display. The purchase orders that match the search criteria you have defined are then displayed.

Type section

Normal

Select this to display purchase orders starting from the time of creation till payment.

Reversed

Select this to display purchase orders in the reversed order; starting from payment till creation of the order.

General section

Warehouse

Type or select a warehouse to display purchase orders with the selected warehouse. Select All to display purchase orders with any warehouse.

Note: This option is available only if E-Warehouse Management is included in the license.

Fulfillment date

Type or select a range of delivery dates to display the purchase orders that fall within the selected date range. If you have selected Reversed, then Payment date is displayed instead. Select a range of payment dates to display purchase orders with the selected payment dates.

Selection code

Click Selection code to select a code to display purchase orders with the selected selection code. You can select more than one code. If you have selected the code(s), a green check mark and In use will be displayed.

Note: This option is available only if you have selected Normal.

Show all section

Incomplete

Select this check box to display purchase orders that have not been received completely or have not been invoiced. If you have selected Reversed, only purchase orders with amounts that do not match the purchase invoices’ amounts are shown.

Not paid

Select this check box to display purchase orders with outstanding payments.

Note: This option is available only if you have selected Normal.

Buttons

Display

Click Display to display the purchase audit trail overview based on the defined criteria.

Note: It is possible that not all columns in this example are displayed. You can add or delete columns as required. For detailed instructions on how to customize displayed columns, see Related documents: Inserting and Deleting Columns.

After clicking this, the following will be available:

Refresh - Click Refresh to display the purchase audit trail based on the defined criteria.
Export - Click Export to export the purchase audit trail to Microsoft Excel.
Complete - Click Complete to complete the selected purchase order. This means that the purchase order has been completely received, invoiced, and fully paid.
Creditor - Click Creditor to display the creditor’s information for the selected purchase order.
Creditor card - Click Creditor card to display the creditor's financial transactions for the selected purchase order.
Our ref. - Click Our ref. to display the general journal transactions of the selected purchase order.
PO - Click PO to display the selected purchase order.
Receipts - Click Receipts to display the receipts for the selected purchase order.
Close - Click Close to exit and return to the Purchase/Statistics/Audit trail screen.

Close

Click Close to exit.